Corporate Event Checklist for Lake Travis Party Boats

Certificate of Insurance (COI)

COI is the most-requested compliance document on corporate charters. Premier carries $500,000 general liability through a marine-specialty carrier, and the COI reflects that $500,000. The COI lists the corporate client as additional insured for the date of the charter.

Request the COI through your booking team 2 weeks before the charter date. The broker turnaround is 24–48 hours; Premier emails the PDF directly to the client’s AP or risk-management contact.

If the corporate client requires a custom endorsement (e.g., waiver of subrogation), flag it at booking. Endorsements add 3–5 business days to the COI turnaround.

Tax exemption

Tax exemption certificates (501(c)(3), educational, government) reduce the Texas state sales tax line item (8.25%). Premier processes the exemption documentation before the final charge so the number is correct on the first send.

Texas tax applies to the boat charter base rate. Gratuity (20%, captain and crew) is not taxed.

Payment and PO numbers

Every customer is treated the same. We accept all major credit and debit cards (Visa, Mastercard, Amex, Discover), against line-item detail (boat base x hours, Texas state sales tax 8.25%, 20% captain and crew gratuity, optional Party On Delivery pre-stocking). We are happy to make special arrangements when circumstances require.

PO numbers go on the receipt on request. Premier accepts the PO at booking or any time before the final charge.

A 25% deposit secures the date; the full balance plus tax and gratuity is due 14 days before the charter (inside 14 days, the full balance is due at booking).

Headcount confirmation timeline

Headcount lock is 7 days before the charter. The number drives the dietary coordination, the BYOB sizing, and the boat selection if the count crosses a capacity threshold.

Plus or minus 2 guests inside the 7-day window is fine; plus or minus 5 or more requires a boat-size review. Premier reschedules to a larger boat at no charge if the calendar allows.

No-shows on the day are charged at the booked rate. Walk-ons inside the boat capacity are added at the per-guest BYOB rate without additional boat charge.

Dietary restrictions and catering

Premier is a captained charter, not a caterer. We coordinate with Lake Travis caterers we have worked with on past corporate offsites for full lunch or dinner service.

Confirm dietary restrictions 48 hours before the charter so the caterer has time to adjust. Standard accommodations: vegetarian, vegan, gluten-free, kosher, halal. Premier passes the list directly to the catering coordinator.

For lighter offsites, most teams bring boxed lunches or have Party On Delivery pre-stock cans and snacks 30 minutes before boarding.

The corporate-charter day-of timeline

Captain arrives 30 minutes early. Dock check, BYOB pre-stock placement, audio system pre-flight.

Team boards 15 minutes before block start. Captain greets by name (we use the attendee list from the booking form). Audio at conversation-level for the boarding block.

Run-out, cove anchor block, optional toast or recap from the offsite leader, run back, dock-back at block end. Free weather reschedules if the forecast turns.

What's next?

Corporate charters book 8–12 weeks out for Saturday afternoon dates April through October. Q4 end-of-quarter celebrations book 14–18 weeks out. To book your Austin corporate event, see /corporate-events.

Frequently asked questions